Corporate Accounting – 70% of the time (Variable)

1. Prepare Watermark Pay Applications and waivers on a monthly basis for review by FOM, ensuring that monthly pay applications accurately account for pertinent Watermark fees, all eligible reimbursable expenditures, and are tracked accordingly.
2. Coordinate, track, and process project predevelopment costs in a timely and organized fashion. This will include preparing necessary cost sharing documents & backup for equity partners, making necessary accounting journal entries, and processing payments through the corresponding software.
3. Process monthly expense reports, downloading and sending to approver parties, and upon approval, tagging all credit card transactions to their proper account.
4. Reconcile credit card statements and corporate bank accounts monthly, downloading, filing, and organizing all credit card and bank account statements in their proper location.
5. Import invoices into accounts payable software for team members approval for preconstruction costs.
6. Follow up with vendors regarding the collection of W9, COI, and Waivers and other necessary documentation.
7. Maintain chart of accounts in Yardi, QuickBooks and Expensify.
8. Make weekly deposits into Watermark bank accounts.
9. Ensure accounting software’s are synced with internal bank accounts daily.
10. Assist FOM with month-end close reports by updating the Fathom monthly template with appropriate dates, project titles, financial statements (P&L, Balance Sheet, Trial Balance, Budget, and Watermark REO for review by the FOM.
11. Assist FOM with necessary general ledger maintenance, journal entries, and other accounting duties for internal Watermark entities.
12. Assist FOM and third-party CPA firm with coordination and execution of annual corporate entity filings such as 1099s, K1s, and State & Federal Tax Returns.
13. Assist accounting team with ad hoc accounting duties.

Business Operations & Administration: 20% of Time (Variable)

1. Open, scan and sort all incoming mail to appropriate team members.
2. New hire coordinator for purchasing necessary equipment and coordination of computer set up with 3rd party IT company.
3. New hire coordinator and point person for onboarding with 3rd party HR company.
4. Primary point of contact to 3rd party IT company and assisting team members coordinate solutions with 3rd party IT.
5. Providing access and office instructions for new employees.
6. Confirm all new legal entity formation documents are received and uploaded into the appropriate folder.
7. Manage phone plan, printer, internet, and Bluebeam software subscription for ALL Watermark offices.
8. Manage team calendar (company holidays, team meetings, approved PTO days).
9. Booking CEO’s travel (hotels, rentals cars, restaurants), managing CEO’s expense reports, assisting CEO with administrative items such as coordinate corporate retreats, ordering company swag, etc.
10. General administrative support to the Watermark partners.
11. Coordinate & manage delivery of team member and partner gifts including company holiday card, company apparel, and other misc. merchandise.
12. Perform ad hoc administrative support functions.

Investor Coordination and Data: 10% of Time (Variable)

1. Ensure investor accounts are accurate within the CrowdStreet software (investments balances, contact information) by updating accounts within the software and communicating with investors when necessary.
2. Ensure proper documentation is uploaded to each investor account in Crowdstreet and/or internally saved (depending on the investment entity).
3. Coordinating any investor communications and gifts with the marketing team, supplying necessary email / mailing lists, and helping to execute.